Personal Information and Access

Data
What data are you collecting?
Source
Where was the data obtained?
Reason
How was this data collected?
Handling
How we will store the data, how it will be processed, and who has access to it.
Access
Who has access to your data
Disposal
When is this data destroyed
Consent Obtained
Subject over 13
Mission Critical Data
Personal Data
Sensitive Personal Data
Name and Email Address Registration Form Required for processing your data and contacting you in event of an error We store the data securely in our database which only the UseGalaxy administrators have access to.
  • BG
  • SJ
  • HR
  • SS
  • MK
  • JD
Upon Request true true true true false
IP Address Server Logs Required for debugging system issues We store server logs for up to 24 hours, on disk, never backed up.
  • BG
  • SJ
  • HR
  • SS
  • MK
  • JD
After 24 hours false true true true false
Job Execution Data (parameters, datasets provided) Use of the service Generated as a result of your use of the system We store the data securely in our database which only the UseGalaxy.eu administrators have access to (BG, SJ, HR) Additionaly, pseudonymized data is shared publicly for analysis by the Galaxy Project in order to optimise job scheduling and memory allocation, allowing us to run more jobs per node than we used to.
  • BG
  • SJ
  • HR
  • SS
  • MK
  • JD
Never false true true false false
User Uploaded Datasets Use of the service Generated as a result of your use of the system Stored permanently until you request deletion. You and the Galaxy administrators have access to this data. The Galaxy administrators will not access your data except in order to resolve bugs together with you.
  • BG
  • SJ
  • HR
  • SS
  • MK
  • JD
Never / On Request true true true true false
Your name, email, and institution Quota Increase form submission Generated as a result of your submission of the form Documents are access controlled and limited to a small number of people specified by email address, no link-based access is used.
  • HR
  • BG
  • AE
  • BB
Never / On request n/a true true true false
Your name, email, and institution. Emails of training participants Training Infrastructure as a Service form submission Generated as a result of your submission of the form Documents are access controlled and limited to a small number of people specified by email address, no link-based access is used.
  • HR
  • BG
  • AE
  • BB
Never / On request n/a true true true false

Data Storage Locations

Datastore contents Access PII
Primary Galaxy DB (Postgresql) All user information, job data
  • BG
  • SJ
  • HR
true
Galactic Radio Telescope Anonymous job data
  • BG
  • SJ
  • HR
  • NC
  • MC
false
Apollo User-uploaded genomic data. These datasets include metadata files made available to the user to improve their user experience that contain Email addresses
  • BG
  • SJ
  • HR
true
NFS Servers (sn01, sn02, sn03, isi.ifr) User galaxy dataset store. Datasets themselves are not able to be tied to a user without data stored in the Galaxy database. Some directories on the file server include user email addresses. This provides the file storage for Apollo above.
  • BG
  • SJ
  • HR
true
Tape Backups We are requesting the deletion of user data from our tape backups, however the data remains on tape until it is overwritten at some point in the future.
  • SJ
true
Google Drive Quota increase requests + TIaaS Requests
  • HR
  • BG
  • AE
  • BB
true